Written Statement of Particulars

Employers are under an obligation to provide employees with a written statement of particulars of their employment within 2 months of the start of their employment under S.1 of the Employment Rights Act 1996.

These particulars must include:

• The names of the employer and employee;*
• The date on which employment began, including any period of continuous employment;*
• Rates of pay or methods of calculating pay and frequency of payment;*
• Hours of work, including normal working hours;*
• Terms relating to holidays, including public holidays and holiday pay;*
• The employee?s job title or a brief description of the work for which s/he is employed;*
• Place of work, including details of any mobility clause, and the employer?s address;*

(*These need to be given in a single document.)

The statement may be given in instalments (apart from those above which are required to be given in a single document) or refer to other documents to which the employee has reasonable access.

The following can be given in instalments.

• Rules relating to sickness or injury and sick pay;
• Pension arrangements;
• The length of notice required by each party;
• Details of any work abroad lasting more than one month;
• If employment is not intended to be permanent, the period for which it is expected to continue, or if a fixed-term contract, it?s expiry date;
• Any collective agreements which directly affect the terms and conditions of employment
• The disciplinary procedure (where there are fewer than 20 employees at the date employment began the details need only relate to the person from whom the employee can seek redress).